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1		-== What is the allocation procedure for neuroscientists? ==
	1	+=== What is the allocation procedure for neuroscientists? ===
2	2
3		-(% class="box" %)
4		-(((
5		-The **ICEI PMO** serves as the **point of contact **for everyone involved in the allocation procedure.
6		-If you have any questions or you would like to have an update on the status of your application, do not hesitate to **contact us**: [[icei-coord@fz-juelich.de>>mailto:mailto:icei-coord@fz-juelich.de]]
7		-)))
	3	+Neuroscientists are invited to submit project proposals for using resources. Applicants may be researchers of the HBP core project, of its Partnering Projects, EBRAINS services providers or other researchers and groups if they contribute to research topics in the broader scope if the HBP (Open Call for neuroscientists and further details: [[link>>url:https://fenix-ri.eu/news/human-brain-project-ebrains-call-proposals-european-neuroscientists-large-using-icei-e]]).
8	8
9		-=== Who is eligible to apply? ===
	5	+1. Submit a proposal through the new online application system ([[https:~~/~~/jards-ebrains.fz-juelich.de/>>https://jards-ebrains.fz-juelich.de/]] ). [[User Guides>>doc:Collabs.fenix-icei.Online application system - User guides.WebHome]] are available in this Collab. The **ICEI Project Management Office (PMO)** is available in case of any questions or issues: [[icei-coord@fz-juelich.de>>mailto:mailto:icei-coord@fz-juelich.de]]
	6	+1. **Review process**^^1^^
	7	+1*. Technical Assessment of the proposal within ICEI
	8	+1*. Scientific Assessment by Scientific Experts from inside and outside of HBP
	9	+1. **Decision** on awarding the resources based on the results from Technical and Scientific Assessment will be prepared by the [[EBRAINS Infrastructure Allocation Committee (IAC)>>doc:.3\.1 EBRAINS Infrastructure Allocation Committee.WebHome]] and taken by the HBP Directorate^^ 2^^
	10	+1. ICEI will make the resources available
10	10
11		-* Members of the HBP core project
12		-* Members of the HBP Partnering Projects
13		-* EBRAINS service providers
14		-* Neuroscientists with research topics in the broader scope of the HBP (more info: [[https:~~/~~/fenix-ri.eu/news/human-brain-project-ebrains-call-proposals-european-neuroscientists-large-using-icei-e>>https://fenix-ri.eu/news/human-brain-project-ebrains-call-proposals-european-neuroscientists-large-using-icei-e]])
	12	+The **duration of process** - from the receipt of the proposal until the resources are granted - is usually one month.
15	15
16		-In contrast to other calls, also PhD students are invited and eligible to submit an application.
	14	+A detailed description of the **full allocation mechanism for HBP** is included in the **ICEI deliverable [[D5.1>>https://fenix-ri.eu/sites/default/files/public/file-uploads/ICEI_D5.1.pdf]]**.
17	17
18		-=== Advantages of applying for resources of the Fenix infrastructure ===
	16	+(% class="box warningmessage" %)
	17	+The **ICEI PMO** serves as the **point of contact **for everyone involved in the allocation procedure.
	18	+If you have any questions or you would like to have an update on the status of your application, do not hesitate to **contact us**: [[icei-coord@fz-juelich.de>>mailto:mailto:icei-coord@fz-juelich.de]]
19	19
20		-Through ICEI, neuroscientists and HBP members...
21	21
22		-* Get access to resources (% style="color:#3498db" %)free of charge(%%).
23		-* Get access to a (% style="color:#3498db" %)larger variety(%%) of resources than through standard calls (national or PRACE).
24		-* Can apply for (% style="color:#3498db" %)different resources(%%) at (% style="color:#3498db" %)multiple sites(%%) with a (% style="color:#3498db" %)single proposal(%%).
25		-* Can apply for (% style="color:#3498db" %)small to medium amounts(%%) of resources that are typically not offered by standard calls.
26		-* Only have to write comparably (% style="color:#3498db" %)lightweight(%%) proposals.
27		-* Can submit proposals at any point in time, as the (% style="color:#3498db" %)call is continuously open(%%).
28		-* Get resources (% style="color:#3498db" %)complementing(%%) their already existing, large-scale HPC allocations with, e.g., Virtual Machines.
29		-* Can request an (% style="color:#3498db" %)extension(%%) of an allocation or an adjustment of the allocated resources (% style="color:#3498db" %)with little effort(%%).
30		-* Get (% style="color:#3498db" %)extended support(%%) by HBP-WP6 and ICEI partners, if needed.
	21	+^^1^^ The review process follows the [[peer review principles>>url:https://prace-ri.eu/hpc-access/project-access/project-access-the-peer-review-process/]] that have been established by PRACE
31	31
32		-=== Application and allocation process ===
	23	+^^2^^ In case of small-scale projects the EBRAINS IAC may consider a shortened procedure without Scientific Assessment; thresholds that are taken into acoount for consideration:
33	33
34		-25% of the resources of the ICEI project are reserved for the HBP and the neuroscience community and available (% style="color:#3498db" %)free of charge(%%) for the researchers.
35		-
36		-The HBP organises the allocation process following established, excellence-based procedures for the neuroscience community (as established by [[PRACE>>https://prace-ri.eu/hpc-access/project-access/project-access-the-peer-review-process/]]).
37		-
38		-Allocation process of ICEI resources for the HBP and the neuroscience community (summary):
39		-
40		-1. **Proposal submission** through an online system by the applicant: [[https:~~/~~/jards-ebrains.fz-juelich.de/>>url:https://jards-ebrains.fz-juelich.de/]]
41		-1*. [[User Guides>>doc:Collabs.fenix-icei.Online application system - User guides.WebHome]] are available in this Collab.
42		-1*. The ICEI Project Management Office (PMO) is available in case of any questions or issues: [[icei-coord@fz-juelich.de>>path:mailto:mailto:icei-coord@fz-juelich.de]]
43		-1. **Review process**
44		-1*. Technical assessment by experts of all ICEI sites, at which resources are requested.
45		-1*. Scientific assessments by experts from inside and outside of the HBP.
46		-1. **Decision**
47		-1*. Decision proposal by the EBRAINS Infrastructure Allocation Committee (IAC), based on the technical and scientific assessments
48		-1*. Final decision by HBP Directorate.
49		-1. **Project creation**
50		-1*. ICEI site(s) setup the projects and inform the applicants on how to get started.
51		-
52		-Please note that the ICEI partners are not involved the decision making, except for the ICEI Project Management Office coordinating the process.
53		-
54		-==== Fast-track ====
55		-
56		-A fast-track allocation process is available: without scientific assessments and with decisions directly made by the IAC, if the following conditions apply:
57		-
58		-* The requested amount of resources does not exceed 5% of the total available resources of any requested resource type during the project duration
	25	+* The requested amount of resources does not exceed 5% of the total available Fenix credits of any resource class during the project duration
59	59	* The number of submitted small proposals or granted and still active proposals, which have been submitted by the same team, is at most 4.
60		-
61		-==== How long does it take to get resources? ====
62		-
63		-How long it takes from proposal submission until the project is granted and created, depends on multiple factors:
64		-
65		-* Technical experts are asked to complete their assessments within 5 working days.
66		-* Scientific experts are asked to complete their assessments within 15 working days.
67		-* The Infrastructure Allocation Committee meets about once per month.
68		-* The HBP Directorate meets about once per month.
69		-
70		-The ICEI Project Management Office updates the applicants about the status of their application whenever there is new information to share. They might contact the applicants with additional questions raised by the technical or scientific experts during the process. Replying to these emails soon is important to ensure a smooth and fast processing of the proposal.
71		-
72		-Proposals for projects, which involve the processing of personal data, need longer to be processed, as [[additional paperwork>>url:https://fenix-ri.eu/content/processing-personal-data]] is required for legal reasons.
73		-
74		-=== Where to find more information about the allocation process ===
75		-
76		-ICEI Deliverable D5.1: [[https:~~/~~/fenix-ri.eu/about-fenix/deliverables>>url:https://fenix-ri.eu/about-fenix/deliverables]]